Firstly we discussed about what’s the meaning of encrypt?
The process of changing electronic information or signals into a secret code ( = system of letters, figures, or symbols) that people can not understand or use without special outfit The records were stored using defensive encryption.
365 office communication encryption ( secure mail)
The main aim of an encrypted mail is to save the confidentiality of data. Encryption conceals the content of a communication by translating it into code. It’s especially useful when you need to send sensitive information that other people shouldn’t be suitable to access. Because mail is transferred over the internet, it’s subject to being blocked by hackers. Encryption adds a precious level of security to ensure that your communication can only be read by the intended recipient. The encryption is most important for our security and our main datas it helps to not losing these or leaking and hacking.
Now the steps for encrypt email in outlook
- First open the outlook open the communication which you’re composing, on the options tab, in the further options group, click the dialog box in the lower right corner.
- Also after this click on the security settings.
- And also select the encrypt message contents and attachments check box.
- The last step is to compose your mail, also click send that’s it.
- Your mail is secured.
- Now how to view and reply to an encrypted mail in outlook.
- Choose Reply or Reply All.
- On the runner that appears, type a reply and choose Shoot. An translated copy of your
- reply message is transferred to you.
- View and reply to an translated communication without Office 365 using Outlook for PC
- If you are not using Outlook with Office 365, your encrypted message will contain a link in the message body.
- Select Read the message.
- Select how you’d like to sign in to read the message.However, Yahoo, or Microsoft, If your mail provider is Google. else, select sign in with a one- time passcode.
- Once you admit the passcode in an mail communication, make a note of the passcode, also return to the web page where you requested the passcode and enter the passcode, and select continue.
Some missteps we avoid when encryption mail in outlook are:
- Attach the inline images that you converts.
- Not supporting multiple mail accounts in outlook.
- Doesn’t backup data at a given position.
- Send messages to multiple recipients require further way.
- Need a minimum number of licenses to be purchased.
- when you just want to forward not forcing the file download